Best Trello Alternatives in 2021

trello alternatives - 1

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It’s unbearable to work on a team project when you lack the key ???? component, which is collaboration. Here’s where Trello comes in handy. Not only does it make collaboration effortless, it also streamlines your entire project development. But is it enough, or are there even better alternatives out there? 

What is Trello?

Trello is one of the best and most widely-used team and project management tools available. It offers a Kanban-based system that entrepreneurs look for to help smoothen their work flows and achieve greater results. 

Think of it as a digital bulletin board where people can post notes, tasks, attachments, progress, and other valuable information about a project.

Why You Should Consider Trello Alternatives

While Trello is great, growing teams and companies that have been using it will soon realize that as they progress, the app conversely becomes ill-equipped to handle their needs. This is because Trello is ideal for simple projects, but it can be frustrating to use on those with a larger scope.

✊ These limitations have forced project managers to look for alternatives that can offer them greater flexibility and functionalities. You’re probably at this stage right now since you’ve found this article. Well, let’s validate your concerns by taking a look at the drawbacks of Trello. 

  • It has limited views. There are only six views available: timeline, calendar, dashboard, map, table, and board. That may seem enough, but other project management tools offer all these and more.
  • Inadequate team management features. You’ll find it hard to keep track of your team’s workload as Trello doesn’t offer any feature for reporting or summarizing progress.
  • It’s not a fully-featured project management software. Trello doesn’t offer advanced features such as time-tracking and generation of advanced reports.
  • It lacks essential communication features. While Trello allows users to post comments on task cards, it’s not enough to foster effective communication. Other project management tools go beyond the traditional post-it system.

So, with all this in mind, let’s take a look at the best Trello alternatives in 2021. 

Best Free (Plus Paid) Trello Alternatives

A quick search can yield plenty of results on the most affordable alternatives to Trello. In this section, we compiled those that come with generous plans to get you started.

ProofHub

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ProofHub is an all-in-one project collaboration and management software. This tool has been used by well-known organizations like Google, Netflix and NASA because of its efficiency and feature-rich interface.

If you’re looking for a portal where all the essential tools for managing projects exist, then look no further because ProofHub offers exactly what you need.

Integrations:

  • DropBox
  • Google Drive
  • OneDrive
  • Box

Pricing

trello alternatives - 2
  • Free
    • 14-day trial for all core features
    • Free walkthrough
    • Technical Support
  • Essential:
    • $45 a month
    • All core features
    • Manage up to 40 projects with unlimited users
    • 15GB storage
  • Ultimate Control:
    • $89 a month
    • All core features with custom workflows and advanced project management tools
    • Unlimited users
    • 100GB storage

Start a free trial on ProofHub.

Asana

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It’s hard to keep track of your own big projects these days, let alone a whole team’s. Well, this is what Asana is great at. It’s currently one of the best workflow management tools. With its highly intuitive design bundled with comprehensive tools, task management becomes a seamless experience ????. Also, we have a list of alternatives for this

Integrations:

  • Slack
  • OneDrive
  • JotForm
  • Project Buddy
  • Uniteable

Pricing

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  • Basic:
    • Free forever
    • Ideal for individuals or startup teams
    • Manage unlimited tasks and projects
    • Collaborate with up to 15 members
  • Premium:
    • $10.99 per user per month
    • For teams that need to track project timelines and milestones
  • Business:
    • $24.99 per user per month
    • Ideal for companies that need to manage multiple workloads and project portfolios
    • Advanced integration with Adobe Creative Cloud, Tableau, Power BI, and Salesforce

Get started with Asana here.

Monday.com

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“We can’t manage work like this”. You’ve probably heard this advertisement before. Well, it’s actually an understatement to most companies that are struggling to keep up with their workloads. This is where Monday.com can be a saving grace.

Monday.com is an automation-centered project management and workflow tool. Through it, you get to easily manage all your workflows under one roof. It streamlines most organizational processes including HR recruitment, IT and project management, software development, as well as sales and customer management.

Integrations

  • Microsoft Teams
  • Dropbox
  • Slack
  • Zoom
  • Google Drive
  • OneDrive

Pricing

Monday.com’s pricing depends on your team’s size, starting with plans for 3 members, then 5, 10, 15, and so on

trello alternatives - 6
  • Individual
    • Up to 2 team members
    • Unlimited boards
    • Unlimited docs
    • With over 200+ templates
  • Basic
    • $8 per seat per month
    • Unlimited free viewers
    • Unlimited items
    • Prioritised customer support
  • Standard
    • $10 per seat per month
    • Includes timeline and Gantt charts
    • With calendar view
    • With guest access
    • 250 automatic and integrated actions 
  • Pro
    • $16 per seat per month
    • With private boards and docs
    • Time tracking
    • Columns for formulas and dependencies
    • 25,000 automatic and integrated actions
  • Enterprise
    • You’ll have to contact Monday.com for a price quotation
    • Advanced reporting and analytics
    • Enhanced security and governance
    • Premium support
    • Multi-level permissions
    • Tailored onboarding of new members

Teamwork

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Over 20,000 companies, including Netflix, PayPal and Panasonic, trust Teamwork as their go-to platform for managing multiple complex projects. Its name really manifests what it can improve in your company—teamwork. 

In addition to having all the typical features of a project management software, Teamwork also has all the tools you need to easily monitor the progression of your projects. Some of these advanced tools ⚒️ are portfolio management, Gantt charts, time tracking, and workload management.

Integrations

  • Google Drive
  • Slack
  • Xero
  • Hubspot
  • Dropbox
  • Zapier
  • QuickBooks

Pricing

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  • Free Forever
    • Basic task and project management for individuals and startups
    • Milestones and messages
  • Deliver
    • $10 per user per month
    • Up to 20 project templates
    • Time tracking and invoicing
    • With integrated team chat
    • Agile view with workflows
  • Grow
    • $18 per user per month
    • Up to 50 project templates
    • Project portfolio workflows
    • Resource scheduling
    • Utilization reports
  • Scale

Airtable

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Inconsistency is a surefire way to fail projects. A great way to ensure that your project development goes as smoothly as it should is to have a platform that serves as the only source of truth. Fortunately, Airtable offers this convenience by providing a centralized information warehouse.

Trusted by over 200,000 companies around the globe, Airtable levels up your project management by equipping you with all the tools you need to operate efficiently. It is one of the best cloud collaboration services for numerous types of projects, including content creation and software development.

Integrations

Airtable supports up to 1,000 integrations including the following: 

  • Asana
  • Facebook
  • GitHub
  • Google Drive
  • YouTube
  • Dropbox

Pricing

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  • Free
    • Ideal for individuals and startups
  • Plus
    • $10 per seat per month
    • For growing teams
  • Pro
    • $20 per seat per month
    • For companies that need to implement complex workflows
  • Enterprise

Podio

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Podio is a web-based business solution that is packed with almost everything you need to streamline your operations. Some of its notable features ✨ include automated workflows, project and task management, social collaboration, and also data visualization.

Integrations

  • Google Drive
  • Dropbox
  • Box

Pricing

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  • Free
    • Ideal for individuals and groups of five
    • Includes task management and workspaces
  • Basic
    • Ideal for medium-scale startups
    • Includes user management
  • Plus
    • For big companies that need automated workflows
  • Premium
    • Scale up if you need to manage sales and automate workflows.

Get in touch with the Podio Team to know more.

ClickUp

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ClickUp has established itself as one of the most efficient work management platforms. It lets you manage all your teams and projects in one central location so that you can increase productivity and stay on course towards success.

ClickUp features highly customizable tools, ranging from forms to dashboards. And with all these tools, you can create a workspace where everyone knows exactly what’s happening and what they should be working on.

Integrations

ClickUp can be integrated into over 1,000 tools. Here are some of them: 

  • Slack
  • GitHub
  • GitLab
  • Google Drive
  • Dropbox
  • Figma

Pricing

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  • Free Forever
    • Ideal for personal use
    • Up to 100MB storage
  • Unlimited
    • $5 per member per month
    • Best for small teams
    • Unlimited storage
  • Business
    • $9 per member per month
    • Ideal for mid-scale teams
    • Advanced dashboard and workload management features
  • Business Plus
    • For large companies having multiple teams
  • Enterprise

MeisterTask

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Like Trello, MeisterTask comes with comprehensive Kanban boards featuring a drag-and-drop ???? user interface. Its key features include an activity stream for each board that allows users to collaborate on tasks and projects. It also has a built-in notepad for members to write down important notes and ideas.

Integrations

  • Slack
  • Microsoft Teams
  • GitHub
  • BitBucket
  • Google Drive
  • Dropbox

Pricing

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  • Basic
    • Up to 3 projects
    • Unlimited members
    • File attachments of up to 20MB per file
  • Pro
    • $4.19 per month
    • Unlimited projects and members
    • File attachments of up to 200MB per file
    • With statistics and reports features
  • Business
    • $10.39 per month
    • Team-wide project sharing
    • Activity exports
    • Group Sharing
  • Enterprise
    • For the enterprise package, get in touch with their sales team through the official website.

Wrike

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Empower your team and transform the way you work through this powerful work management and collaboration platform. Wrike is packed with features that can level up your game. From automated workflows and dashboards to advanced reporting, Wrike’s definitely got you covered!

Integrations

  • Google Drive
  • OneDrive
  • Tableau
  • Salesforce
  • GitHub

Pricing

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  • Free
    • For individuals and startups
  • Professional
    • $9.80 per user per month
    • Ideal for fast-growing teams
    • 14-day free trial
  • Business
    • $24.80 per user per month
    • For companies
    • 14-day free trial
  • Enterprise
    • Ideal for large companies planning to scale up.
    • 14-day free trial

LiquidPlanner

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It’s impossible to develop a complex system when you can’t get your priorities straight. Even the human brain can sometimes falter when there are too many variables that you need to deal with. This is why LiquidPlanner implemented a new approach to work automation called Planning Intelligence.

Planning Intelligence uses advanced algorithms to align all your priorities and dependencies. It uses predictive scheduling, smart estimation, time management, and intelligent ???? insights to guide you throughout the development of your projects. 

Integrations

  • Google Drive
  • Dropbox
  • Zapier
  • Salesforce

Pricing

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  • Free
    • Maximum of 5 users
    • Up to 300 tasks and 3 projects
  • Essentials
    • $15 per license per month
    • Up to 5,000 tasks and 50 projects
    • 14-day free trial
  • Professional
    • $25 per license per month
    • Up to 50,000 tasks and 500 projects
    • 14-day free trial
  • Ultimate
    • $35 per license per month
    • Unlimited tasks and projects
    • 14-day free trial
    • Request for a demo here

ActiveCollab

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Collaborate smoothly with your members and clients using the ActiveCollab project management software. This simple yet powerful Trello alternative boosts your productivity by giving you all the features needed to jump-start and drive your work towards completion.

Integrations

  • Google Drive
  • Slack
  • QuickBooks
  • Xero

Pricing

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  • Free
    • For personal use or small teams
    • Up to 3 members
  • Plus
    • $7.5 for 3 members
    • For small teams that need a space for collaboration
  • Pro
    • $6.25 per member per month
    • For larger teams that need an advanced workflow management platform.

Jira

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Running an agile team should be a breeze ???? with Jira. Unlike Trello, Jira is not just a kanban tool, it’s also a full-featured, and complex software development tool. It is built especially to aid teams throughout the development of software products, from planning and design to deployment.

Jira features a scrum board to unify members towards a common goal. It’s an ideal tool for teams that employ an iterative approach. Additionally, Jira offers real-time, actionable insights through its reporting tool.

Integrations

Jira can be integrated to over 1,000 tools including the following:

  • Slack
  • Dropbox
  • Microsoft Apps
  • Google Drive
  • Adobe Products
  • Zoom

Pricing

Jira’s pricing is categorized into two packages—Cloud and Data Center. With cloud products, Jira will do all the heavy lifting for you by offering you a full Software as a Service or SaaS solution. This means that you don’t need to worry about the infrastructure and security management as these are already part of the package.

The cost of cloud subscription depends on the number of users and type of plan. Visit its pricing page to learn which plan best suits your needs. 

trello alternatives - 24
  • Free
    • 2 GB storage
    • Up to 10 users
    • One site limit
    • With Scrum and Kanban boards
    • Agile reporting
  • Standard
    • 250 GB storage
    • Up to 20,000 users
    • One site limit
    • With project roles
    • Advanced user permissions
  • Premium
    • Unlimited storage
    • Up to 20,000 users
    • Full admin controls
  • Enterprise
    • Unlimited storage
    • Up to 20,000 users
    • Full admin controls
    • Advanced roadmaps and dependency management
    • 24/7 Enterprise Support

On the other hand, if you want to setup Jira in your own infrastructure to have complete control, the ideal package for you would be the Data Center:

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Paymo

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Paymo is a full-grown work management platform used by more than 150,000 organizations. Through this workspace, you’ll have access to most essential project management tools such as Kanban boards, Gantt charts, and project portfolios. These provide you with a bird’s eye view ???? of everything that’s happening in your company.

Integrations

  • Google Apps
  • Zapier
  • Slack
  • Adobe CC Extension
  • TypeForm

Pricing

Paymo’s pricing depends on your team size and requirements.

  • Free
    • 10 user limit
    • Unlimited projects and clients
    • 1GB storage
  • Small Office
    • $9.95 per user per month
    • No user limit
    • Unlimited tasks and project templates
    • 50GB storage
    • 15-day free trial
  • Business
    • $15.79 per user per month
    • No user limit
    • Gantt Charts and Portfolio Gantt Chart
    • 15-day free trial
    • 100GB storage

Avaza

With over 60,000 clients in 150 countries, Avaza has cemented itself as a top-rated work management software. It allows users to collaborate on multiple projects seamlessly. Among its remarkable features are email-enabled discussions, Kanban boards, and online timesheets.

Integrations

  • Zapier
  • Google Drive
  • Dropbox
  • Slack

Pricing

  • Free
    • 100MB storage
    • 5 active projects
  • Startup
    • $9.95 per month
    • 10GB storage
    • 20 active projects
  • Basic
    • $19.95 per month
    • 20GB storage
    • 50 active projects
  • Business
    • $39.95 per month
    • 30GB storage
    • Unlimited active projects

For more specific needs, you may also compute the cost through their pricing calculator found here. You can also request for a demo here

Basecamp

As one of the pioneers of collaboration and project management workspace, Basecamp knows what’s needed to improve your workflow. It features essential collaboration tools such as message boards, file storage ????️, schedules, real-time group chat, and to-dos.

Through Basecamp, you get to see the big picture of all your projects in one place. Additionally, it offers the convenience of breaking down your work into smaller, more manageable projects. In each of these projects, you can easily see the people involved, as well as their discussions, all their files, individual tasks, and important dates. It’s the ideal tool for developers and creative teams.

Integrations

  • Zapier
  • TaskClone
  • Unito.io
  • Project Buddy
  • Retool

Pricing

Basecamp offers a 15 percent discount if you pay upfront for a year.

  • Basecamp Personal
    • Free but limited
    • For individuals
    • Up to 3 projects and 20 users only
    • 1 GB storage
  • Basecamp Business
    • $99 per month
    • For companies
    • Unlimited projects and users
    • 500GB storage
    • Team projects
    • 30-day free trial
    • Advanced client access

Best Paid Trello Alternatives

If you have the budget to spare, then these paid alternatives to Trello might be what you’re looking for:

Workzone

Another big name in the industry is Workzone. According to the people behind it, Workzone is not just your typical project management software, but also your process-change partner.

Workzone is well aware that project success lies not just in the tools, but also in the processes. The company helps you lay these out through detailed planning and customization.

Integrations:

  • Google Drive
  • DropBox
  • Salesforce
  • Harvest
  • Quickbooks Online
  • Slack

Pricing

  • Team
    • $24 per user, per month
    • Ideal for teams having at least 5 members
    • Unlimited projects
    • 100GB storage
  • Professional
    • $34 per user per month
    • Custom project intake forms
    • With API access
    • 150GB storage
  • Enterprise
    • $43 per user per month
    • Custom reporting
    • Workspace groups
    • 200GB+ storage

See Workzone’s full features here.

Fusioo

Managing your business can be a vicious cycle if you have lots of assets to work on. It’s even more difficult if these assets are in different platforms. Thankfully, Fusioo can save you from this by offering a highly customizable online database for anything that is valuable to your business.

Fusioo also has most of the essentials in project management including dashboards, views, collaboration, and reporting tools.

When it comes to data security ????, you can definitely count on Fusioo. You don’t have to worry too much on the technicalities behind keeping your data safe as this platform stores data across multiple ISO-certified servers. 

Integrations

  • Google Drive
  • Dropbox
  • OneDrive

Pricing

Fusioo offers simple pricing plans with a 25 percent discount on your bill if you pay annually.

  • Standard
    • Ideal for startups
    • €19 per user per month
  • Enterprise
    • For businesses having at least 50 users, you may contact them through their pricing page.

QuickBase

Another cloud-based project management software that you may want to consider is QuickBase. This solution provides a workspace where business and IT teams can work together harmoniously. QuickBase is a flexible and low-code platform that enables teams to automate and improve business workflows at a low cost.

Integrations

  • Dropbox
  • Zendesk
  • Google Docs

Pricing

  • Team
    • $600 per month
    • Starting point for growing teams
    • 30-day free trial
  • Business
    • $2,000 per month
    • For large scale businesses
  • Enterprise

Taskworld

Taskworld is an award-winning ???? project management software that has received positive reviews from software critics around the world. It prides itself as a game-changer in the industry. This collaboration software continuously offers up-to-date tools vital to most businesses today. 

Among the many features it has are project and file management, time tracking, performance reports, and team messaging.

Integrations

  • Google Drive
  • Dropbox
  • Box

Pricing

  • Professional
    • $5 per user per month
    • Up to 100 projects
    • Up to 100 MB file attachment limit
    • 100 GB storage 
  • Business
    • $11 per user per month
    • Up to 250 active projects
    • Up to 350 MB file attachment limit
    • 1 TB storage
  • Enterprise

Brightpod

Ease of use and accessibility should always be on the checklist when looking for a work management tool. The development team behind Brightpod understands this, so they designed the system as a 100% cloud-based, grandma-proof platform.

Many software development and digital marketing teams use it to manage and organize their projects, teams, discussions, and other important facets of their work.

Integrations

  • Google Drive
  • Dropbox
  • Box

Pricing

Yearly payments for any Brightpod plan will make you eligible for a 10 percent discount.

  • Professional
    • $29 per month
    • Up to 15 projects
    • Maximum of 5 users
    • 10 GB storage
  • Studio
    • $59 per month
    • Up to 50 projects
    • Maximum of 12 users
    • 100 GB storage
    • With time tracking and reporting
  • Agency
    • $99 per month
    • Unlimited projects
    • Maximum of 25 users
    • 250 GB storage
    • With time tracking and reporting
  • Agency Plus
    • $199 per month
    • Unlimited projects
    • Unlimited users
    • 500 GB storage
    • With dedicated on-boarding specialist

Kanbanize

Kanbanize is another alternative to Trello that lets you see the bigger picture of all your projects. This highly customizable tool allows you to create your own workflows and design them to suit your business process. ????

Through Kanbanize, you’ll be able to visualize your project plans in great detail and use various tools to administer them from start to finish.

Integrations

  • Power BI
  • Tableau
  • Google Drive
  • OneDrive
  • Dropbox

Pricing

Kanbanize does not have a free version, but they do offer a 30-day free trial, and a discount if you opt to pay annually.

  • Standard
    • $179 per user per month if billed monthly
    • Up to 1000 user limit
    • Unlimited Kanban boards and workspaces
    • 100GB file storage
  • Enterprise
    • Unlimited user limit
    • Unlimited Kanban boards and workspaces
    • 1TB file storage
    • For enterprise pricing, you may contact their sales team.

Microsoft Project

Tech giant Microsoft also has its own version of project management software called Microsoft Project. This robust platform is capable of managing complex projects with ease. It was developed to expedite the complicated tasks of a project manager such as scheduling, resource and task management, tracking progress, and workload management.

Integrations

  • MS Office
  • Google Sheets
  • Google Docs
  • Google Calendar

Pricing

For cloud-based solutions:

  • Project Plan 1
    • Project Home
    • Grid view
    • Gantt view
    • Collaboration and Communication using Microsoft Teams
  • Project Plan 3
    • With interactive roadmaps
    • Resource management
  • Project Plan 5
    • With portfolio selection and optimization
    • With enterprise resource planning and management

For on-premises solutions, you’ll need to visit Microsoft’s pricing page to determine the cost and availability of the package to your country.

Usersnap

Usersnap is another workspace ideal for software development teams. Apart from being your typical project management tool, Usersnap is also a bug reporting and tracking system ????. It greatly improves communication and collaboration among developers, QA members, and your end-users.

What makes this tool great is its implementation of a client feedback system, wherein you can install a feedback button and menu to your web apps so users can easily communicate with your team.

Integrations

  • Slack
  • Microsoft Teams
  • Zendesk
  • Trello
  • GitHub
  • WordPress

Pricing

Like many other companies, Usersnap offers a discount on their plans if you pay yearly. The pricing below is based on monthly payments.

  • Basic
    • $19 per month
    • Up to two team members
    • 15-day free trial
  • Startup
    • $79 per month
    • Up to 10 team members
    • 15-day free trial
  • Company
    • $149 per month
    • Up to 15 team members
    • 15-day free trial
  • Premium
    • $299 per month
    • Up to 25 team members
    • 15-day free trial
  • Enterprise

Clarizen

Lastly, we have Clarizen, another scalable work management software for all your project development needs. Its intuitive and flexible interface allows users to stay on track and be more effective throughout the duration of projects.

This is another perfect alternative to Trello, as it features familiar tools such as workflows, file management, and advanced reporting.

Integrations

  • Salesforce
  • Microsoft Teams
  • Slack
  • Tableau
  • Jira

Pricing

Clarizen plans come in Enterprise Edition and Unlimited Edition. Request for a quotation through their official website.

  • Enterprise
    • 1GB storage per seat
  • Unlimited
    • Unlimited storage per seat

What to Look for in Trello Alternatives

With all these options, it can be tricky to find the best Trello alternative. Since you are looking for a better choice, start by listing ????️ Trello’s best features, and then include the following crucial elements of project management in your decision making:

  • Advanced development tools such as roadmapping and viewing of task dependencies.
  • Sophisticated communication tools like built-in chat or messaging systems.
  • With time- and resource-tracking features.

You Might Ask

Is there anything better than Trello?

Yes, there are better alternatives to Trello. In fact, all the alternatives discussed in this article have the potential to serve you better in terms of features, flexibility, and arguably, usability. 


Does Google have an alternative to Trello?

Google Keep can be an alternative to Trello if you only need to record and organize important notes. However, it cannot replace Trello when it comes to essential collaboration and work management tools. It’s actually more of a note-taking service rather than a collaboration tool. 


Is Kanban similar to Trello?

The term Kanban roughly translates to signboard. This system uses signboards, swimlane structures, and cards to illustrate workflows. Trello is one of the many tools that implement the Kanban method. 


Trello vs ClickUp

Trello is arguably the king of Kanban apps, and it’s favored by many teams who are just getting started. However, when it comes to more complex projects, you’ll find more benefits in the advanced features of ClickUp as it fast tracks your project management process.


Is Trello free for personal use?

You can avail of Trello’s free plan for personal use. With it, you can take advantage of the unlimited cards and add as many members as you like to your projects. 

Visit Trello’s pricing page to learn more.


Is free Trello any good?

Trello’s free package is probably the best among its contemporaries. It provides you with just enough tools to manage small projects effectively. However, if you need to scale up your business, then consider upgrading to the paid version of Trello or finding better alternatives.

Conclusion

In spite of Trello’s great features, it is not the best tool for managing multiple and complex projects. You can find lots of alternatives to Trello like the ones listed in this article. When choosing a work management tool, always consider your team size, resources, and the value that it can deliver ???? to your overall project management process.

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Best HubSpot Alternatives in 2021

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